Annual General Meeting

Read the full Notice of AGM

Read the Agenda

Submit a Question to Trustees 

The Students’ Union hereby gives notice that the Student Members’ Annual General Meeting (AGM) will take place at 18:00 on Thursday 21 November 2024.

The meeting will be held in the Great Hall on the first floor of the Students’ Union at 18:00. Doors will open at 17.30. Every student at Cardiff University is invited and encouraged to attend. Just remember to bring your Student ID card as it will be required on entry.

What is the AGM?

It is a large forum where a wide variety of students come to debate and determine the direction of Cardiff Students’ Union, which usually takes place at the end of November. As the Students’ Union is directed by you, our student members, we use the AGM to adopt a collective stance on an issue and decide what action we will take.

Any student can attend the AGM and have their say on the items discussed. The Union is a transparent organisation which is run by the student population. This is a great opportunity to have a hands on impact on the democracy and running of the Students’ Union. 

In unusual circumstances when an urgent desicion needs to be made, an Extraordinary General Meeting may also be called at another point in the year. 

What happens at the AGM?

The Union's AGM plays a cruical role in the governance processes of the Union. It sees hundreds of students come together to debate and vote on a series of motions which will determine the campaigning work of the elected officers. It also sees students recieve the financial accounts of the Union from the previous financial year, approve the affilations of the Union including BUCS, and ask questions to the Board of Trustees. 

Business to be transacted at this years' AGM includes:

> ratification of minutes of the previous meeting;

> receiving the report of the Trustees on the Union’s activities since the previous meeting

> receiving the accounts of the Union for the previous financial year;

> approving proposed changes to the Union's Memorandum and Articles of Association 

> approving the list of affiliations of the Union;

> open questions to the Trustees by the Student Members;

> and any motions submitted by members.

How do I propose a motion?

Motions for change can be submitted by any student. A motion consists of an idea that you think the Union should follow. To find out more about how to write a motion check out our AGM Motion Submission Guidance and Procedure document. 

Students have from 4pm on Wednesday 23rd October to 10am on Monday 4th November to submit motions they want to be considered at AGM. Submissions should be made through the AGM Motion Submission Portal. 

Once submitted, motions will be reviewed to ensure they are within the power of AGM. Any motions considered to be within the powers of AGM will then be put to a vote by students via a priority ballot. This priority ballot will determine which motions get to be debated at the AGM, with only the top 4 motions making it onto the agenda. Any motion which does not make it into the top 4 but does recieve at least 25 votes will be submitted to Student Senate for consideration as long as Student Senate have the power to consider such an item. 

The priority ballot will open at 10am on Tuesday 12th November and close on Thursday 14th November. The final agenda for the meeting will be made available from Thursday 15th November. 

What has AGM done for you?

In previous Annual General Meetings, students have voted on many different issues. These are just some of the motions passed by students in past meetings:

> Voted to introduce a full time Heath Park Officer and Postgraduate Students Officer

> Voted for the introduction of the first ever Vice President Cymraeg 

> Voted to support UCU Industrial Action

> Voted to introduce a Mental Health Campaign Officer

> Started the 'Periods in Poverty Campaign'

> Stopped minimum memberships for sports clubs and societies being raised to 30

> Voted to ensure the Great Hall didn't become a full time lecture theatre

What if I can't attend?

If you are unable to attend the meeting but still want your voice to be heard and your vote to be counted, you can have another student attend as your proxy. That means that another individual attends in your place, speaks and votes on your behalf.

To appoint a proxy you simply fill in this 'Appointment of Proxy' form Cymraeg | English and return it to the Student Voice team. It must be received before Noon on Thursday 21^st November by the Student Voice team via email to AGM@cardiff.ac.uk, or in-person on the third floor of the Students' Union building. 

Those unable to attend can also request to watch and listen to the AGM event online. Requests to watch and listen to the event must be received before Noon on Thursday 21^st November.

Previous AGMs (including relevant documents and agendas)

Thursday 23rd November 2023

Tuesday 6th December 2022

Previous AGM Agendas

November 2021 Agenda Pack

April 2021 Agenda Pack 

November 2019 Agenda Pack

November 2018 Agenda Pack 

November 2017 Agenda Pack 

Future AGMs

> Thursday 20 November 2025 

> Thursday 19 November 2026

> Thursday 18 November 2027